Built by software experts with 20 years in the language-school world
The CRM & online enrollment platform for language schools
Students enroll and pay-ready prices calculate themselves on your website. Your office manages students, classes, accommodation, invoices and agencies — all in one system, without spreadsheets.
30-day free trial · Full version · No credit card required
10,000+ enrollments processed Live on your website in a day
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Live demo video
See it in action
enrollyca.com/demo — Enrollment Form Preview
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Student just enrolled — email sent automatically
10,000+
enrollments processed
13
integrated modules
8+
languages — add your own
1 file
to install on your website
0
pricing errors
Why Enrollyca
Your office is drowning in work the software should be doing
Enrollyca was built by software experts who have spent 20 years working with language schools — every module solves a problem the office actually has.
Quotes calculated by hand
High season, holidays, extra nights, discounts, transfers — one mistake in a quote costs money or a client. Enrollyca calculates every price automatically, live, on your website.
Hours writing confirmation emails
Every enrollment needs a detailed confirmation with dates, prices and instructions. Enrollyca generates and sends it the second the student enrolls.
Students in spreadsheets, classes on paper
Who arrives Monday? Which class has space? Which bed is free? Enrollyca keeps students, classes and housing on live boards your whole team shares.
Invoices made one by one
Student and agency invoices are generated from enrollment data in one click — numbered, multilingual, ready as PDF.
Agency commissions in your head
Agencies get their own portal and an always-current price table; commissions calculate themselves by your rules.
Marketing budget spent blind
Built-in analytics show where students come from — by country, city, source and language — so you invest where it works.
Product Tour
One platform. Thirteen modules. The whole office covered.
Click through the modules — everything below is included in the 30-day trial.
Smart enrollment form with a live price calculator
Embeds into your website with a single HTML file. Students pick course, level, dates, accommodation, transfer and extras — and see the exact price at every step. No emails back and forth, no manual quotes.
Step-by-step guided selection — invalid combinations are impossible
Live price breakdown: seasons, holidays, extra nights, discounts
8 languages built in — and you can add your own, switchable by link (?lang=de…)
Promo & discount codes with flexible rules
8 design themes or your own custom CSS + your logo — matches your website
Google Tag Manager conversion tracking built in
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🔒 Prices are always recalculated on the server — a manipulated browser can never produce a wrong price.
Student management with automatic emails
Every enrollment lands instantly in your dashboard: full profile, courses, accommodation, payments, notes. The confirmation email — with every price, date and instruction — writes and sends itself.
Searchable, filterable student database
Weekly view: who arrives, who is in school, who leaves
Edit any enrollment and recalculate prices in place
Holiday overlap warnings added to emails automatically
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Analytics that show where students come from
Real-time statistics over any date range: enrollments by country, city, source and language, with drill-down filters, charts and week volumes. Marketing decisions based on data, not guessing.
Enrollments & booked weeks by country, city, source, language
Drill-down chain: country → city → source
Any date range — week, season, year, custom
Charts + sortable tables, always live from your data
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Agency portal with automatic commissions
Your partner agencies get their own login to enroll students directly — commissions calculate themselves by the rules you set per agency. Plus a shareable, always-current price table so agencies never quote from an outdated PDF.
Separate agency enrollment portal with own logins
Commission % per category + fixed amounts, min/max rules
Configurable columns, agency discounts and markups
💡 Schools that work with agencies recover the Pro plan cost with a single correctly-calculated commission.
Online placement test for your website
Students take your level test online before arriving. Multiple choice, gap-fill, writing tasks, even YouTube listening questions — graded automatically, with results and assigned level in your backend.
Visual test builder with drag & drop questions
Images and YouTube video/listening questions
Automatic grading + level assignment
Results list with review of written tasks
Your existing paper test can be imported
🎯 Doubles as a lead magnet: test takers leave their email before seeing the school contacts them.
Public course calendar for your website
A year calendar with course start dates per level and highlighted holidays — embedded on your site, translated into 8 languages, always in sync with your real course configuration. No more outdated date tables.
Start dates per level, holidays and events, auto-legend
8 languages via ?lang=xx links
Colors and design fully configurable
Changes are live immediately — no cache, no re-upload
Weekly class board with drag & drop
Plan every week: class groups and private lessons as cards, students dragged in from the arrivals panel, teachers, classrooms and absences tracked. Print the office sheet or a personal schedule for each student.
Weekly board of continuous class groups + private lessons
Drag & drop student placement from the arrivals panel
Teachers, absences and classroom management
Mid-stay class changes handled cleanly
Print views: office sheet & student schedule
Accommodation board down to the bed
Apartments, host families, residences — with rooms and numbered beds. Drag students into beds week by week, see occupancy far ahead, and get warned about conflicts before they become problems.
External-address records for students with own housing
⚠️ Warnings never block you — the software informs, your team decides.
Invoices generated from enrollment data
Student and agency invoices in one click — numbers assigned automatically, layouts for both recipient types, multilingual output, printed to PDF straight from the browser.
One click from enrollment to numbered invoice
Separate student and agency templates
Multilingual — including Chinese and Japanese
Consistent numbering register, re-print safe
School data, taxes and payment details configurable
How It Works
Live on your website in 3 steps
No developers, no migration project. Your copy comes pre-filled with demo data — replace it with your courses and go live.
1
Register — your copy installs itself
Create an account, confirm your email, and in ~2 minutes you have your own installation with its own database, admin panel and demo data.
Own databaseFully isolatedDemo content included
2
Configure your school
Replace demo courses with yours: levels, prices, seasons, accommodation, transfers. The illustrated manual (English & Spanish) and videos guide you — or we do it for you (VIP).
Step-by-step manualVideo guidesVIP setup available
3
Upload one file to your website
Download enrollment.html from your dashboard, upload it to your site, link it from your menu. Enrollments start arriving — priced, saved and confirmed automatically.
Works on any websiteNo codingWordPress, Wix, anything
Rather skip step 2 entirely? With ✦ VIP Assistance our specialist configures your whole school and integrates the form into your website — you go straight to enrolling students.
See It In Action
Watch a full enrollment, from course pick to confirmation email
A short walkthrough of the whole flow — as the student sees it and as your office sees it. Then open your own private demo copy and click around yourself.
New — full live demo, no signup
Don't just watch — open your own private demo copy
One click gives you the complete, real Enrollyca with realistic school data. Enter as Administrator or Office Staff, open every module, change anything — your copy is private, nobody else sees your changes, and it resets itself automatically.
Full versionYour own private copyAdmin & Office rolesReal enrollment formNo signup
Every plan: unlimited enrollments, unlimited staff users, your own isolated database, free updates.
All prices exclude VAT / sales tax. The tax applicable in your country is calculated and added automatically at checkout by our payment provider (Paddle).
✦ VIP Assistance
Don't want to configure anything? Your personal specialist runs it all for you.
€300 / month — Full plan included
VIP means a dedicated Enrollyca specialist — with years of language-school experience — takes over the entire technical side of your installation. They build your courses, levels, prices, seasons and fees, set up accommodation down to rooms and beds, transfers, promo campaigns, your level test, course calendar and invoice templates — and integrate the enrollment form into your website.
And it stays that way: new season prices, a new course, another promo campaign — you send an email, and it's configured, checked and live. You never open a settings page.
Set up & maintained for you
Courses, levels, prices, seasons, fees
Accommodation structure: units, rooms & beds
Transfers, promo & discount codes
Level test, course calendar, invoice templates
Class blocks & classrooms
Form embedded & integrated into your website
All future updates & yearly price changes
And your team? They simply work in the comfortable everyday interfaces — students, classes, beds, invoices. Every technical setting behind them is prepared, updated and supervised by our specialist.
FAQ
Questions schools ask us
You register with just a name, email and password — no credit card. Your own installation is created automatically in about 2 minutes, with demo data and the FULL version of every module. After 30 days you choose a plan; if you don't, your installation pauses (your data is kept for another 30 days, so nothing is lost if you decide later).
You download one small HTML file from your dashboard and upload it to your website — WordPress, Wix, Squarespace, custom sites, anything. Link to it from your menu ("Enroll now") and you're done. The form runs on our servers and shows inside your page; no plugins or coding needed.
Yes, anytime. Plan changes apply to your installation instantly — no reinstall, no downtime. If you downgrade, the extra modules are locked but all their data stays in your database and reappears untouched when you upgrade again.
Never. Every school gets its own isolated installation with its own separate database. Your students, prices and business data are yours alone, processed in line with GDPR.
All plans include unlimited enrollments, unlimited students, unlimited staff accounts, unlimited courses and pricing rules. We don't charge per student or per booking — the monthly price is the whole price.
Self-service is genuinely doable: a 38-page illustrated manual (in English and Spanish), video guides and demo data are included, and support answers your questions on every plan. If you'd rather not touch settings at all, the VIP option (€300/month) means we configure and maintain everything technical for you.
VIP (€300/month, Full plan included) gives your school a personal Enrollyca specialist who takes over the entire technical side. The initial setup — courses, levels, prices, seasons, fees, accommodation with rooms and beds, transfers, promo codes, your level test, course calendar and invoice templates — is built for you, and the enrollment form is embedded and integrated into your website. Afterwards every change works the same way: you email us what's new (next year's prices, a new course, a promo campaign) and we configure, test and publish it. Your team never touches a settings page — they just work with students in the everyday interfaces. It's the fastest way to go live: your office starts on day one with everything already configured.
English, Spanish, German, French, Italian, Russian, Chinese and Japanese are built in — all managed from the backend, and you can edit every translation. Need another language? Add it yourself in the backend: it appears in the form's language selector with its own flag, and you translate it at your own pace. The public course calendar and level test are multilingual too.
Yes — this is the heart of the system, battle-tested on 10,000+ real enrollments. High/top season supplements, school holidays, extra nights, enrollment fees, discounts and agency commissions are all calculated by one engine, and every submitted price is re-verified on the server.
30 days free · Full version · No credit card
Give your office its time back
Register now — in two minutes your school has its own CRM with a working enrollment form, demo data and every module unlocked.
